• Business Services Associate (Executive Assistant)

    Job Locations US-NJ-PRINCETON
    Posted Date 5 days ago(10/11/2018 10:21 AM)
    Requisition ID
    # of Openings
    Category (Portal Searching)
  • Overview

    Our people make the difference. We believe in our employees and give them daily opportunities to grow as professionals and make their mark on the business. Each person brings unique skills to his or her role, and with employees around the globe, we have a diverse workforce that we-and our clients-deeply value.

    We're looking for people with a wide range of work experiences and skills, as well as those pursuing a career in managed business process services for the first time. We welcome people from diverse backgrounds who want to work hard and who take pride in what they do.
    As an employee, you'll have a rewarding and enriching work environment. You will be encouraged to innovate. Your coworkers will respect and value your opinions. Each day, you will have the opportunity to make an impact on a globally recognized company. At Canon, you'll have more than just a job with competitive pay and benefits-you will have a long and rewarding career.


    Canon Business Process Services, Inc. offers a comprehensive portfolio of managed services and technology across information and document management, business process outsourcing<https://cbps.canon.com/managed-services/business-process-outsourcing>; and managed workforce services. The company helps clients improve operational business performance while reducing costs and risk. Named a Global Outsourcing 100 Leader in 2018 by IAOP for the twelfth year; Canon Business Process Services is a wholly owned subsidiary of Canon U.S.A., Inc. Learn more at cbps.canon.com<https://cbps.canon.com/>; and follow us on Twitter @CanonBPO.


    • Partner with business leaders and their teams to understand business strategy, products, processes, and systems and to support the day-to-day operations of their department
    • Gain an understanding of key business initiatives and anticipate the future needs of their team. Based on independent knowledge and understanding, draft agendas, presentations, meeting materials as requested.
    • Collaborate with other Business Services Associates and functional areas (Travel, Finance, IT, Contract Administration, etc.) to identify opportunities to streamline workflows, to prioritize key business activities and develop solutions
    • Develop and maintain strong, credible relationships across business units and deliver business results
    • Respond to changing situations and encourage and help others to do the same
    • Manage conflicting priorities and be comfortable in a fast-paced environment
    • Independently resolve moderately complex problems and issues under general supervision using appropriate judgment, discretion, and knowledge
    • Manage all operational detail and issues independently-take ownership for completion. Prepare reports or replies to inquiries, selecting relevant information from a variety of sources.
    • Assist in moderately complex project coordination and support departmental initiatives
    • Manage complicated business calendars in Outlook
    • Maintain confidential records and files
    • Assist with agendas, presentations, handouts, and other written materials for distribution at meetings
    • Manage meetings with internal and external customers (scheduling, meeting invites, prepare agendas and collect and distribute materials for meetings, assist in writing meeting minutes, etc.).
    • Manage complex travel schedules-both domestic and international. Complete expense reports following company guidelines
    • Ethics & Compliance – Complete required SOPs in designated time frame
    • Complete all requests in time frame allotted
    • Mentor and develop Administrative Assistants, as required
    • Performed other assigned tasks as needed


    • Minimum of 3+ years of experience working in a fast-paced, Corporate environment
    • Experience working in the pharmaceutical industry preferred
    • Generally, supports VP(s) & Teams
    • Proactive and solution minded. Able to make independent and high-quality decisions
    • Strong business acumen (know all aspects of the company and business including the various programs and personnel to ensure efficient operations)
    • Must be creative and innovative
    • High level of proficiency with all Microsoft Office Suite applications; tech savvy, strong computer skills
    • Proficient in Ariba (purchase orders/contracts); Concur, SharePoint
    • Exhibits outstanding customer service; keeps customer first
    • Results and quality driven
    • Dependable, dedicated; strong team player
    • Demonstrates professional judgment and strong decision-making ability based on company policy and precedent; able to work with minimal supervision.
    • Excellent interpersonal skills to manage interaction with all levels of internal staff and outside contacts
    • Exceptional oral and written communications skillAbility to manage multiple projects and priorities, some project management experience required.
    • Ability to track action items, metrics and timelines
    • Capable of managing, coordinating and consolidating slide decks
    • Highly organized, proactive, and motivated; ability to think strategically
    • High energy; calm under pressure
    • Flexible schedule and ability to work late hours if needed due to project demands
    • 3 P’s – Passion, Positivity, and Productivity


    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed

    Connect With Us!

    Not ready to apply? We look forward to connecting with you in the future! By joining our Talent Network, you can receive job alerts for new positions that match your skills and experience sent straight to your inbox.