• Executive Administrator - Projects

    Job Locations US-MD-ROCKVILLE
    Posted Date 3 months ago(1/26/2018 12:06 PM)
    Requisition ID
    # of Openings
    Category (Portal Searching)
  • Overview

    Our people make the difference. We believe in our employees and give them daily opportunities to grow as professionals and make their mark on the business. Each person brings unique skills to his or her role, and with employees around the globe, we have a diverse workforce that we-and our clients-deeply value.

    We're looking for people with a wide range of work experiences and skills, as well as those pursuing a career in managed business process services for the first time. We welcome people from diverse backgrounds who want to work hard and who take pride in what they do.
    As an employee, you'll have a rewarding and enriching work environment. You will be encouraged to innovate. Your coworkers will respect and value your opinions. Each day, you will have the opportunity to make an impact on a globally recognized company. At Canon, you'll have more than just a job with competitive pay and benefits-you will have a long and rewarding career.


    Canon Business Process Services, Inc. offers a comprehensive portfolio of managed services and technology across information and document management, business process outsourcing<https://cbps.canon.com/managed-services/business-process-outsourcing>; and managed workforce services. The company helps clients improve operational business performance while reducing costs and risk. Named a Global Outsourcing 100 Leader in 2018 by IAOP for the twelfth year; Canon Business Process Services is a wholly owned subsidiary of Canon U.S.A., Inc. Learn more at cbps.canon.com<https://cbps.canon.com/>; and follow us on Twitter @CanonBPO.



    • Coordinate/schedule collaborative engagement meetings with payer C-Suite exec level  (scheduling meetings, document agenda, preparatory steps (documentation exchange, CDA signing),  managing invite lists, printing read ahead packets) 
    • Coordinate internal leadership participant and supporting vendor availability/scheduling based on subject/scope
    • Obtain/share overviews of payer attendees, bios, etc.
    • Coordinate meeting room holds, setup, external meeting room setup
    • Requires external facing level professional etiquette, communication standards, ability to navigate within large complex organizations to coordinate activities and schedule meetings
    • Work with multiple admins across internal stakeholders to handle travel/meeting places/meals/dinner plans, etc.
    • Maintain, prioritize, communication and pivot, based on changing priorities of meetings
    • Unique situations will require a tailored approach and sound judgment, using various relevant information sources to synthesize information, and prepare special reports and summaries
    • Coordinates complex travel arrangements for the faculty/manager, ensuring that all necessary files, materials, and supplies are assembled, and prepares the itinerary
    • Collaborate across external counterparts to communicate and plan for upcoming meetings
    • Manage coordination focused correspondence externally, able to handle confidential material in strictest of confidence.  
    • Draft, manage, distribute and follow-up on meeting minutes, action item lists as requested
    • Manage reviews of presentation materials, which will require engagement across the organizations (Legal, E&C, Government Affairs, Digital Medicines)
    • Organize/standardize archive of documentation, information, decisions, actions, risks
    • Prioritize and manage escalations and follow-ups
    • Coordinate speaking engagements/conference activities across multiple team members
    • Familiarity with healthcare ecosystem/roles a plus in order to navigate complex healthcare organizations



    • Bachelor of Arts, Bachelor of Science or four years of work experience required
    Strong commitment to client service combined with excellent interpersonal skills

    ● Ability to communicate effectively – both written and verbal

    ● Strong English writing capabilities

    ● Superior attention to detail

    ● Ability to organize, prioritize and multitask

    ● Self-managed, thorough and results oriented

    ● Team player

    ● Proficient in MS Office Suite

    ● Energetic and flexible in work habits and prioritization



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