Receptionist II

US-MA-BOSTON
1 week ago
Requisition ID
2017-3119
# of Openings
1
Category (Portal Searching)
Administrative/Clerical

Overview

Our people make the difference. We believe in our employees and give them daily opportunities to grow as professionals and make their mark on the business. Each person brings unique skills to his or her role, and with employees around the globe, we have a diverse workforce that we—and our clients—deeply value.

We're looking for people with a wide range of work experiences and skills, as well as those pursuing a career in managed business process services for the first time. We welcome people from diverse backgrounds who want to work hard and who take pride in what they do.

As an employee, you’ll have a rewarding and enriching work environment. You will be encouraged to innovate. Your coworkers will respect and value your opinions. Each day, you will have the opportunity to make an impact on a globally recognized company.  At Canon, you’ll have more than just a job with competitive pay and benefits—you will have a long and rewarding career.

Canon Business Process Services, Inc. offers a comprehensive portfolio of managed services and technology spanning information and document management, business process outsourcing and managed workforce services. Combining singular experience and domain knowledge, Canon Business Process Services enables organizations to improve operational performance while reducing costs and risk. Named a Global Outsourcing 100 Leader in 2016 by IAOP for the tenth year, the company is a wholly owned subsidiary of Canon U.S.A., Inc. Learn more at www.cbps.canon.com.

Responsibilities

GENERAL RESPONSIBILITIES

·    Handle all incoming calls, using a main or floor switchboard, routes calls to appropriate party.

·    Greet outside visitors in a professional manner.

·    May sign for incoming and outgoing packages; route to appropriate party.

·    Use internal paging system.

·    Call for car service or messenger as requested by client.

·    May perform filing, typing and other administrative duties as requested by client.

·    Assist various departments with mass mailings.

·    May receive and route faxes.

·    May schedule conference room based on client requests and order catering as needed.

·    Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, other equipment, PBX boxes as introduced at the site.

·    Prepare monthly production and volume reports in order to measure productivity and prepare billing charges.

 

May possibly perform any of the following functions at the direction of the Site Records Manager:

·    Set up and maintain client’s kitchen areas and conference rooms, order food and make coffee.

·    Locate and retrieve company records as requested.

 

Qualifications

PHYSICAL DEMANDS/WORKING CONDITIONS/MENTAL QUALIFICATIONS

·    Physical activity required including bending, reaching, prolonged periods of sitting.

·    May lift and/or move up to 10 lbs.

·    Mental qualifications include ability to perform all responsibilities efficiently and effectively

·    Ability to show positive greetings at all times first impression of company

·    Good organizational skills

·    Personable

High school Diploma or equivalent.

·    5 years direct experience as a receptionist

·    3+ years prior experience working in a professional office environment

·    Knowledge of the general aspects of the job with a broad understanding of the detailed aspects of the job.

·    Proficiency using various office equipment.

·    Able to use computer to produce reports (Excel, Word, and PowerPoint).

·    Ability to perform routine and non-routine functions of all office equipment and systems.

·    Involves all contacts from company employees to outside vendors, visitors, job applicants including internet inquiries.

·    Excellent customer service, professional attitude and appearance are a must. Ability to work overtime & meet deadlines.

·    Adherence and support of CBPS Core Values:   Focusing on Results & Customers, Be Innovative and Quality Driven and Performing Ethically.

Options

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed

Connect With Us!

Not ready to apply? Connect with us for general consideration.