Executive Assistant

US-NJ-PRINCETON
2 weeks ago
Requisition ID
2017-2737
# of Openings
1
Category (Portal Searching)
Administrative/Clerical

Overview

Our people make the difference. We believe in our employees and give them daily opportunities to grow as professionals and make their mark on the business. Each person brings unique skills to his or her role, and with employees around the globe, we have a diverse workforce that we—and our clients—deeply value.

We're looking for people with a wide range of work experiences and skills, as well as those pursuing a career in managed business process services for the first time. We welcome people from diverse backgrounds who want to work hard and who take pride in what they do.

As an employee, you’ll have a rewarding and enriching work environment. You will be encouraged to innovate. Your coworkers will respect and value your opinions. Each day, you will have the opportunity to make an impact on a globally recognized company.  At Canon, you’ll have more than just a job with competitive pay and benefits—you will have a long and rewarding career.

Canon Business Process Services, Inc. offers a comprehensive portfolio of managed services and technology spanning information and document management, business process outsourcing and managed workforce services. Combining singular experience and domain knowledge, Canon Business Process Services enables organizations to improve operational performance while reducing costs and risk. Named a Global Outsourcing 100 Leader in 2016 by IAOP for the tenth year, the company is a wholly owned subsidiary of Canon U.S.A., Inc. Learn more at www.cbps.canon.com.

Responsibilities

    • Partner with business leaders and their teams to understand Business strategy, products, processes, and systems and to support the day to day operations of your department
    • Gain an understanding of key business initiatives and anticipate the future needs of their team. Based on independent knowledge and understanding, draft agendas, presentations, meeting materials as requested.
    • Collaborate with other Business Services Associates and functional areas (Travel, Finance, IT, Contract Administration, etc) to identify opportunities to streamline workflows, to prioritize key business activities and develop solutions
    • Develop and maintain strong, credible relationships across business units and deliver business results
    • Respond to changing situations and encourage and help others to do the same
    • Manage conflicting priorities and be comfortable in a fast paced environment
    • Independently resolve moderately complex problems and issues under general supervision using appropriate judgment, discretion, and knowledge
    • Manage all operational detail and issues independently-take ownership for completion
    • Assist in complex project coordination and support departmental initiatives
    • Manage complicated business calendars in Outlook
    • Maintain confidential records and files
    • Prepare agendas, presentations, handouts, and other written materials for distribution at meetings
    • Manage meetings with internal and external customers (scheduling, meeting invites, prepare agendas and collect and distribute materials for meetings, assist in writing meeting minutes, etc)
    • Manage complex travel schedules-both domestic and international. Completes expense reports

Qualifications

      • Minimum of 3+ years of experience working in a fast paced, Corporate environment
      • Bachelor’s degree preferred (not required)
      • Experience working in the pharmaceutical industry preferred
      • Proactive and Strategic thinker
      • Able to make independent and high quality decisions
      • Strong business acumen (know all aspects of the company and business including the various programs and personnel to ensure efficient operations)
      • Tech savvy, computer skills
      • Exceptional oral and written communications skills
      • Flexible schedule and ability to work late hours if needed due to project demands
      • Highly organized
      • A high level of proficiency with the Microsoft Office suite, especially PowerPoint and Excel expertise
      • Hardworking and dedicated; hands on
      • Demonstrates professional judgment
      • Familiarity with HR concepts, practices and procedures
      • Strong decision-making ability based on company policy; able to work with minimal supervision.
      • Demonstrated skills and competencies in assessment, problem solving and practices/policies administration.
      • Ability to manage multiple projects and priorities
      • Excellent project management experience a must
      • Excellent interdepartmental skills to manage interaction with all levels of internal staff and outside contacts
      • Must be able to pass a criminal background check and drug test

      SEEKING THE FOLLOWING TRAITS FROM OUR APPLICANTS

      • Curious: you must be able to get to know the company and the employee.
      • Creative: innovative and proactive, need to anticipate employee needs and be prepared for every challenge.
      • Competent: effectively and efficiently manage a vast array of departments and services.
      • Courteous; kind, understanding, even-tempered and diplomatic.
      • Confident; ability to make decisions and prioritize. You will have to demonstrate an intimate understanding of the company and services and gain the trust of the employee.
      • Charismatic: ability to inspire, and make believable that whatever the need or problem is, you can handle it.

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