Event Services Administrator

The Event Services Administrator is responsible for leading client engagement initiatives including the planning, scheduling, and

execution of all logistics for business-related meetings and onsite events. In addition, will be responsible for the selection of

vendors, service providers, and negotiating pricing based on event services budgetary guidelines.

• Facilitate logistical arrangements for onsite events including the selection of vendors, space assignments, and catering options
• Oversee all venue preparations, including seating arrangements, décor, business materials, and audio/visual needs.
• Research and coordinate with vendors and suppliers to acquire necessary services and activities for events.
• Negotiates pricing, and monitors expenditures in relation to event services budget.
• Train new employees in departmental procedures and direct resources supporting setup functions related to onsite events
• Exhibit polite and professional verbal and written communication via phone, e-mail, and in-person
• Communicate effectively with Facilities manager and client by providing updates to ensure customer objectives are met
• Manage office tours, events, and business meetings using workspace management technology
• Work with client and internal stakeholders to manage projects and strategize for upcoming business objectives
• Assist customer and manager in developing policies and procedures to enhance services
• Ability to manage flexible work schedule and provide support before and/or after shift
• Independently resolve moderately complex problems and issues under minimal supervision using appropriate judgment
• Maintain visitor registrations in accordance with security guidelines by monitoring logs, and issuing visitor/employee access
• Oversee daily operations of the office facilities, including maintenance, cleaning, and security.
• Coordinate with vendors and service providers for repairs, maintenance, and renovations.
• Monitor and manage inventory of office supplies and equipment.
• Ensure compliance with health and safety regulations.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS/MENTAL QUALIFICATIONS

• Mental qualifications include ability to perform all responsibilities efficiently and effectively
• Good organizational skills
• Ability to work flexible schedule and provide support outside of normal business hours as needed for event preparation

• High school diploma with equivalent experience required · Associate’s degree preferred
• 2 years of related experience in a corporate setting
• Knowledge of company structure and business activities
• Experience managing preparations for meetings, conference rooms, and events
• Advanced knowledge of all office equipment
• Strong administrative skills and scheduling capabilities
• Proficient in Word, Excel, PowerPoint, Outlook, Teams
• Proficient in Workspace Management Software
• Communicate effectively with diverse groups and clients
• Excellent written and oral communication skills
• Excellent negotiation skills
• Expert in customer service skills, professional attitude and appearance
• Ability to work varied extended hours
• Advanced administrative skills with attention to detail and ability to manage priorities
• Ability to multi-task and highly flexible with changing circumstances
• Ability to work independently and take initiative

What We Offer

• An opportunity to join an established team and be part of a successful and proven global organization!
• A competitive compensation program!
• Large Company Benefits: Medical/Dental/Vision/401K with a competitive company match!
• Employee discounts on Canon products & vendor discount programs for employees!
• World-Class Training & Career Development Programs!